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Final Paper submission

1. Prepare the final version of the manuscript

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per latest IEEE policy.

Prepare the final version of the manuscript using the paper templates linked below.

REMEMBER: the final version of a paper in the format given above CANNOT EXCEED 8 PAGES. NO EXCEPTION IS ALLOWED.

2. Register to the workshop

You MUST register before sending your final paper. Papers will be included in the proceedings only if at least one author has registered by Sept 1st, and will pay the IEEE Member registration fee of 40$ (Student fees do not ensure publication of a paper - no exceptions) at the conference. One full registration covers up to two (2) papers.

3. Generate the pdf version of the final paper

An electronic version of the final manuscript must be generated for the conference proceedings.

From the final manuscript formatted as instructed above, authors must generate the electronic version in PDF format. Regardless of its initial format, the file containing the final version of the paper must be transformed in the PDF format using the IEEE PDF express web tool. PDF files generated by means of other tools are not acceptable.

To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  • Create your IEEE PDF eXpress account by going to:
  • The first time you access the system, please follow the link to New user. Please note that, in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
    1. upload the source file (containing your paper) for conversion
    2. receive by e-mail the IEEE Xplore-compatible PDF of your paper.

4. Submit your paper

Once you have received your PDF file (that has passed the PDF Check), send it by email to the conference secretariat at

Submissions will be acknowledged within 3 working days.